Privacy policy

Last updated November 7, 2026

Numismatist is run by Rec-Safe (RECSAFE), a Washington corporation ("we" and "us"). This policy says what Numismatist keeps about you, why, who else sees it, and what you can do about it. It covers Numismatist only; our other sites and apps have their own.

What we keep

When you use Numismatist, we keep:

• your email address, your name, your time zone, your collection's currency and country, your reminder settings, and the note you leave for your heirs
• each coin's details: its country, denomination, series, year, mint mark, variety, catalogue numbers, metal, weight, and size; its grade, grading service, and certificate number (encrypted); how many; where it's kept (its place's name and its exact spot, both encrypted); when and how you got it, from whom, and what you paid; its values over time; its tags and notes; and, once it's gone, when, for what, how, and to whom (encrypted)
• the photos and papers you upload (encrypted)
• your sets, want list, places, sources (dealers, shows, auction houses), dates to keep, and the spot prices you enter
• the people you share your collection with, and their invitations
• a sign-in log (the time, IP address, and browser), to keep accounts safe

You sign in with a one-time link emailed to you, or a passkey.

Photos and papers are encrypted before they're stored, with a key for your collection, and are sent only to you and the people you share it with. Photos are re-saved first, which removes the location and other camera details saved in them.

Like any website, our servers also keep a short log of the pages asked for (with the IP address, the browser, and the time), to keep the site running and safe. We don't use analytics, advertising, or tracking services.

Why we keep it

Only to run Numismatist for you: to keep your collection's records and work out its totals, to send sign-in links, invitations, and the reminders you ask for, and to keep Numismatist working and secure. We don't sell or rent your information, we don't show ads, and we don't use it for anything else.

Who else sees it

Nothing in a collection is public: there are no share links, and only its owner and the people they share it with can see it. Certificate numbers, where coins are kept, who they went to, and every photo and paper are encrypted where they're stored, with a key for each collection. The people who run Numismatist don't look at collections. Reminder emails name dates, never coins. Everything is stored on servers in the United States.

We use these services to run Numismatist, and each sees only what it needs:

• Amazon Web Services, which hosts our servers in the United States, where everything the app keeps is stored
• Postmark, which sends our emails, so it handles your email address and the message

We'd share information if the law makes us (a court order, for example), or to protect someone's safety. If Rec-Safe ever handed Numismatist to someone else, this policy would go with it.

Cookies

Numismatist uses cookies to keep you signed in (for up to 60 days) and to remember how you like the list of coins shown. They aren't used for advertising or tracking.

How long we keep it, and deleting it

We keep your information while you use Numismatist. You can delete any coin, photo, paper, or record, download your collection, and delete your account, which deletes your collection with everything in it and we'll do it, apart from anything the law makes us keep (such as payment records). Server logs are kept only as long as they're needed to run and protect the site, and backups are overwritten in time.

Keeping it safe

Every page uses an encrypted connection (HTTPS). Sign-in links work once and expire, passkeys can't be guessed or phished, and certificate numbers, storage places, buyers, and every photo and paper are encrypted at rest with a key for each collection. No website is perfectly secure, but if something ever goes wrong in a way that puts your information at real risk, we'll tell you, and the authorities when the law requires it.

Children

Numismatist isn't meant for children under 13, and we don't knowingly keep a child's information. If you think a child has given us theirs, email us and we'll delete it.

Your choices and rights

You can ask us what we keep about you, ask us to correct it, or ask us to delete it, by emailing info@rec-safe.com. We'll answer within 30 days. Depending on where you live (for example in Canada, a US state such as Washington or California, the UK, or the EU), the law may give you more rights, and we honour them for everyone.

Our servers are in the United States, so if you're elsewhere, your information is stored and handled there, under US law. In Canada, if you're not satisfied with our answer, you can complain to the Office of the Privacy Commissioner of Canada.

Changes and questions

If we change this policy, we'll change the date at the top, and if a change is big, we'll say so on Numismatist first. Questions? Email info@rec-safe.com.