Privacy policy

Last updated November 7, 2026

TBooks is run by Rec-Safe (RECSAFE), a Washington corporation ("we" and "us"). This policy says what TBooks keeps about you, why, who else sees it, and what you can do about it. It covers TBooks only; our other sites and apps have their own.

What we keep

When you use TBooks, we keep:

• your email address and name, and your time zone
• each company's details: its name, address, contact details, tax number, currency, and fiscal year
• its books: accounts, customers and vendors (and the contact details you enter for them), products and services, tax rates, invoices, bills, payments, expenses, deposits, transfers, and journal entries
• the lines of the bank and card statements you bring in (dates, descriptions, and amounts), your bank rules, and your reconciliations
• the email addresses of people you invite to a company's books, and a log of who did what in each company
• a sign-in log (the time, IP address, and browser), to keep your account safe

You sign in with a one-time link emailed to you, or a passkey.

Like any website, our servers also keep a short log of the pages asked for (with the IP address, the browser, and the time), to keep the site running and safe. We don't use analytics, advertising, or tracking services.

Why we keep it

Only to run TBooks for you: to keep your books and work out their balances and reports, to send your sign-in links and the invitations you ask it to send, and to keep it working and secure. We don't sell or rent your information, we don't show ads, and we don't use it for anything else.

Who else sees it

A company's books are private to its owner and the people the owner invites. Nothing in them is ever shown publicly. TBooks never asks for bank sign-ins: statements come in only as files you choose to upload.

We use these services to run TBooks, and each sees only what it needs:

• Amazon Web Services, which hosts our servers in the United States, where everything the app keeps is stored
• Postmark, which sends our emails, so it handles your email address and the message

We'd share information if the law makes us (a court order, for example), or to protect someone's safety. If Rec-Safe ever handed TBooks to someone else, this policy would go with it.

Cookies

TBooks uses cookies to keep you signed in (for up to 60 days). They aren't used for advertising or tracking.

How long we keep it, and deleting it

We keep your information while you use TBooks. You can change or delete records yourself; on each company's page you can download all its books and delete the company for good, and under You you can delete your account and every company you own and we'll do it, apart from anything the law makes us keep (such as payment records). Server logs are kept only as long as they're needed to run and protect the site, and backups are overwritten in time.

Keeping it safe

Every page uses an encrypted connection (HTTPS). Sign-in links work once and expire, passkeys can't be guessed or phished, and a company's books are only ever shown to the people it's shared with. No website is perfectly secure, but if something ever goes wrong in a way that puts your information at real risk, we'll tell you, and the authorities when the law requires it.

Children

TBooks isn't meant for children under 13, and we don't knowingly keep a child's information. If you think a child has given us theirs, email us and we'll delete it.

Your choices and rights

You can ask us what we keep about you, ask us to correct it, or ask us to delete it, by emailing info@rec-safe.com. We'll answer within 30 days. Depending on where you live (for example in Canada, a US state such as Washington or California, the UK, or the EU), the law may give you more rights, and we honour them for everyone.

Our servers are in the United States, so if you're elsewhere, your information is stored and handled there, under US law. In Canada, if you're not satisfied with our answer, you can complain to the Office of the Privacy Commissioner of Canada.

Changes and questions

If we change this policy, we'll change the date at the top, and if a change is big, we'll say so on TBooks first. Questions? Email info@rec-safe.com.